Email is a quick and convenient method to communicate with clients, colleagues and other business associates. Security issues arise when exchanging confidential documents via email. Emails can be easily intercepted, or forward by the wrong people and, consequently, it is difficult to safeguard privileged information and preserve confidentiality. This can expose a company to a number of risks, such as reputational and legal damages.
The level of security that you receive from email depends on the email provider you choose to use and how well you adhere to the latest cybersecurity best practices. Certain services, such as Gmail and Office 365 provide built-in encrypted emails and attachments. Other services, such as Proton Mail, offer a authentic peer-to-peer encryption solution for emails which keeps your www.empirevdr.com/what-is-a-due-diligence-data-room/ emails secure and private.
Another method to secure emails is to use the password-protected documents. The person receiving the message will need to click on an image and then enter the password to access the contents. It is best to send the password through a secure method such as a phone text or a phone call to ensure that the recipient is aware of the password prior to opening the email.
You can also use an application that works with documents to create, collaborate on and share confidential documents in a secure way. PandaDoc is an excellent example of a software that’s easy to use but also secure, allowing you to delete sensitive information from documents, emails and PDFs.